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We have users separated into groups. Users can't see some publications, though we assigned them some permissions. What permissions or settings need to be made so that they can see the publication?

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2 Answers 2

up vote 8 down vote accepted

Access permission in SDL Tridion is a multi-step process. For your case, you first have a group where you assign all publication visible to the member of this group. Now at this moment if you try to log in to the CMS system with any of the member of this group, you won't be able to see any publication. The second step is that you need to go to the individual publications, right click and go to the security tab. Here choose your group (Check "Show All" if it is not visible) and you will see some thing as shown in the image below:

enter image description here

For the Group in concern you will see that No Permission has been granted for the user. For each publication, you have to specify what all access right the group would have. To make the Publication visible, you must have at least one option enable from the various available shown in the screen shot above.

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The Publication Security tab is specifically rights, rather than permissions. +1, but I would note the first step (visibility) is setting Scope and the second is for Rights. The general idea is authorization and access, but Tridion specifically uses scope, rights, and permissions as separate concepts (each set somewhere else :-)). –  Alvin Reyes Aug 13 at 16:38
    
Nice...and perfect categorization. Thanks for sharing Alvin –  Pankaj Gaur Aug 13 at 16:44

Strictly speaking the only right necessary is Rights.PublicationAccess, however you can't see it in CME. It will automatically be set by CME when you set any other Right. So you need to set any right, or set PublicationAccess through the code.

Also check exceptions. If user is part of multiple groups, in some of them, there might certain permission can be explicitly denied.

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Do you need to do a reboot of the CM before they take affect? I did add permissions for those users, but they still can't see the publications. –  Mr Smith Aug 13 at 14:16
    
No reboot needed, should be seen straightaway, see my edit –  user978511 Aug 13 at 14:19
    
+1 to the rights requirement to see a publication. To control which publications users can see, I'd definitely recommend groups, but don't rely on rights alone. If you use the scope setting (available in a user or group's membership in another group), then you can control visible publications in one place, rather than by updating each publication. –  Alvin Reyes Aug 13 at 14:52

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