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I am trying to implement workflow for component content where specific group of user can approve that or not. The Minimum Approval status is set up on the Publication Target which corresponds to the last approval status in workflow. When component finishes the workflow there is status "Ready for Live" (on workflow tab of component) and that status is set as Minimal Approval Status on Publication Target "Live".

During publishing, "Live" Target is available not matter in which status component is.

My assumption was that "Live" Target will be available only if component has "Ready for Live" status or "Undefined".

My assumption was that if component is in workflow, the status should be "Unapproved" when it is in some step in workflow before the real approval status is assigned, but in my case it is "Undefined"

How it is possible to have that status instead of "Unapproved"?

If component is added on the page, should page be also available for publishing if all components added on that page have one of these statuses "Ready for Life" or "Undefined"?

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2 Answers 2

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Although the Live Target Type is shown in the publishing dialogue, if you try to publish to it you should find that the Publisher fails the job with an error message stating that the component does not meet the minimum approval status. This is (partly) because your templates may try to render a component which is not placed directly on your page (maybe via a component link) and the job still needs to fail. Also, you may have functionality in your templating to not publish the component (perhaps you filter it out somehow), in which case it would be perfectly fine to publish it to Live.

The approval status is set to whatever you configure as the approval status for the individual activities in your workflow design. If you set the approval status for the first activity as 'Unapproved' then after that activity has been finished then the components will have that status. The default status should be Unapproved, according to the online documentation's Workflow and the Event System topic. There's also hotfix 88203, included with Hotfix Rollup 1, which changes this behaviour for components that are no longer directly configured for workflow which may be having an effect.

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  • Ok, but why item in my workflow has status "Undefined" instead of "Unaproved"?
    – Ljiljana Eric
    Commented Nov 24, 2015 at 14:29
  • I'm getting to that... Updating my answer as I go :)
    – David Forster
    Commented Nov 24, 2015 at 14:31
  • Thank you on answer. In Visio every activity has its own approval status. "Undefined" status is when some item is in some Activity and pending finishing. Take a look on the following link. dropbox.com/s/vjxa521gt91yuzp/Capture.PNG?dl=0
    – Ljiljana Eric
    Commented Nov 24, 2015 at 14:41
  • OK. That's what the Workflow Process Instance is showing you, but what is the actual approval status of the component(s) if you open it/them?
    – David Forster
    Commented Nov 24, 2015 at 14:51
  • Please see scenario: Minimal approval status setup on Publication Target "Live" is "Ready for Live". Component is in workflow and has some other approval status. Component is added to some page. Page is triggered for publishing. Page is published successfully. How it is possible to publish page where that component is added? Is this related to - Target language set on the Publication Target? ("REL" in this case) - the output of the page? (DXA and static publishing) Should there be some custom code to check if the component approval status does not match to the minimal approval status?
    – Ljiljana Eric
    Commented Nov 27, 2015 at 14:50
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My assumption was that if component is in workflow, the status should be "Unapproved" when it is in some step in workflow before the real approval status is assigned, but in my case it is "Undefined"

Components current Approval Status in the workflow is the Approval Status of the component in the last finished activity.

The "Undefined" status you are seeing with the last activity (that is still not finished) is not the current Approval Status of the component, it's just saying it's still not known.

You can check the current Approval Status of the component in Tridion_cm database by querying ITEMS table with the component you are using in the workflow. There is a column there called APPROVAL_STATUS_ID...

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  • I wrote code which shows current approval status of component, which as you defined it is status of last finished activity. If component is in workflow and if I run the code, I got the good value. Thanks
    – Ljiljana Eric
    Commented Nov 27, 2015 at 14:46
  • @user513 - did you use core service code for this? is it possible to share?
    – Dylan .. Mark Saunders
    Commented Feb 18, 2016 at 9:41
  • no, for checking current status of component you can use component.ApprovalStatus.Id.ToString()
    – Ljiljana Eric
    Commented Feb 18, 2016 at 11:56

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